ICONE

Student Support and Awarding

Only students-presenters from Track 15 “Student Paper Competition” with accepted final papers and submitted copyright forms are eligible for this support.

AWARDING

The award competition committee includes ASME, JSME, CNS and European Student-Track Leaders. The student competition committee will be chaired by Prof. Suyuan YU. There will be three competition categories:

1. Akiyama Medal
2. Best paper
3. Best poster

Special note:Follow the practice of ICONE 21 in Chengdu, Qian Sanqiang Award is issued to the best papers and posters when ICONE is in China.

ASME, JSME, CNS and European Student-Track Leaders will select 15 "qualified students" from each of the following geographic regions with support: North America, Japan/Asia, China, and Europe (in total – 60 students). Names and paper titles will be provided to Suyuan YU, Chair of Track 15 by April 24, 2017.

Each region can also accept up to 5 papers without support, names and paper titles will be provided to Suyuan YU, Chair of Track 15 by April 24, 2017.

Each region will select 5 best papers from the 15 papers with supports. Each region will select 5 best posters from all accepted papers in the region. Only one paper will be selected for Akiyama Medal.

REGISTRATION

All students who have been accepted as the “qualified students” in Track 15 and have been notified accordingly must register for the conference on official website www.icone25.org by May 1, 2017, the Registration fee, Banquet and Reception will be provided by CNS. If you do not register by this date, your paper will be pulled from the conference proceedings.

If you plan to attend any non-specified workshops, non-student tours etc... You must pay for those activities. Your registration is complimentary, but you will be charged for the above mentioned activities accordingly.

Schedule

• July 1: Check in
• July 3: Opening Ceremony & Plenary
• July 3-5: Presentation and Poster
• July 5: Conference Banquet and Awarding
• July 6: Student Technical Tour
• July 7: Check out

HOTEL

The funding for “qualified students” will cover hotel sleeping rooms up to 6 nights (July 1-7, 2017) per person (hotel/sleeping rooms are based on double occupancy: two or more students to share a room ). Sleeping rooms' arrangement will be made based on the input from the Student Track Leaders.

All students should check in at the reserved hotel- Shanghai Byfond Hotel on July 1, 2017 (please find details on Conference Official Website: www.icone25.org--Accommodation). Conference bag will be provided when you check in at the first floor of the hotel. All students should participate in the Workshop, Opening Ceremony, Plenary, Technical Sessions, Panel Sessions and Technical Tour (will be posted on website).

RESTRICTIONS

• Qualified students from North America and Europe should be members of the ASME; qualified students from Japan should be members of JSME; qualified students from China should be members of CNS. If you are not a member of ASME/JSME/CNS, then should obtain student membership before the conference.
• Qualified students must provide proof of a student status.
• In qualified students' papers, students must be first authors.
• Only one student per paper will be considered for support.
• Usually, number of student co-authors should not be less than a number of professor co-authors
• The first author of the paper must present the paper orally with support of Power Point slides and make posters, which will be presented by them during the poster session.
• One qualified student per supervisor (professor).
• Qualified Students must participate in the workshop on July 2, 2017 and student technical tour on July 6, 2017.

POSTER REQUIREMENTS

All accepted students must prepare a poster for display and presentation during the student poster session.

Poster Presentation Guidelines and Tips

Poster Preparation

• Poster Size: Posters should not exceed 1.2 m high by 0.9 m wide.
• Material: Posters should be printed on paper that can be tacked to a core board. Do NOT be pre-mount your poster on foam core, as that is NOT mountable to the core boards.
• Visibility: All lettering and diagrams should be large enough to be read from a minimum of 2 meters away. Authors are urged to use colors, symbols and schemes to improve clarity. Suggested lettering size is 3 cm (1-1/4") for the poster title and 2 cm (3/4") for names and addresses of authors and section headings, such as ABSTRACT, INTRODUCTION METHODS, RESULTS, DISCUSSION AND
• SUMMARY. Remember, space the typing for easier reading.
• Layout: Posters should be prepared in a manner that can be easily understood. Ideally, the content of each poster should be clearly divided into sections, including abstract, introduction, problem definition (or aims of the work), summary, results and conclusions. In short, posters should contain all the essential information of your paper, but should not be cluttered with unnecessary details. Figures, charts, photographs, etc. should be similar to those in the preprint of your paper for easy recognition by conference attendees. Each figure and table should have a brief title. Overall, your posters should provide an easily remembered "take home message."

Poster Arrangement

It is very important to plan carefully and organize for the optimum use of the poster space. Subdivision into sections may be helpful. Comprehension of the poster will be greatly facilitated by mounting all sections in vertical columns. There is no obligation to fill the entire space. At the same time, do not mount a complete manuscript that may take 30 minutes to read!

All poster components must be made up before your arrival. The poster should be assembled, mounted, viewed, discussed, and possibly improved by your colleagues before setting off to the conference. Remember that the impression your posters create will greatly influence the evaluation of your paper by the technical community.

Tip: Do not try to provide too much information on one sheet. An overloaded poster rarely attracts attention. Our suggestion is to display only short sentences or a list of sentences (or phrases) under each heading preceded by bullets or numbers to describe the work. Remember, you will be there to provide further information to delegates.

Attendance at Booths

For papers with multiple authors, only one author needs to be present during the session, but co-authors can be present. If authors are unable to be present at their booth during the time assigned, they should arrange for their booth to be staffed by a person familiar with their work. If an author has more than one paper in the poster session, it is the author's responsibility to pre-arrange staffing of each booth. It is impossible for a single person to cover more than one booth, and no such plan will be accepted at the conference.

Mini Lectures

The poster session is much more than a question-answer session. It should retain all the good points of the oral session as well as provide an opportunity for individuals to ask specific questions. In this regard, we urge you to prepare a short (3-5 minutes) oral summary (mini-lecture) of your paper and give these mini-lectures to the audience at your booth. This will enable them to understand your work, and encourage them to ask specific questions. You should not anticipate the audience knowing your research work and immediately asking questions. Please prepare mini-lectures and deliver when appropriate.

Suggestion to Authors

If you can provide something for the participants to carry away, a one-page outline, bibliography, etc., your presentation will be remembered longer. This is largely a matter of taste, since a published version of your paper will be available at the conference. Whatever you furnish should be supplementary information.

You may provide a sign-up sheet at your booth to collect the names and addresses of participants who wish to obtain more information about your paper.

Mounting and Removal of Poster

The authors are to arrive at least one-half hour before the poster session starts. Carefully arrange your posters beforehand; 15 minutes should be ample time to mount your signs and posters. It is imperative that you plan the layout of posters before you arrive. It is the author's responsibility to remove all the posters and clean the area before they leave (and within 15 minutes after the scheduled session closing time).

Concluding Remarks

Well-organized and well-prepared poster sessions offer a better way than paper sessions to develop personal contacts in specialized fields as well as accommodate a large number of papers in one session. It is hoped that the general suggestions presented here will leave enough freedom to the authors for individual and imaginative layout of posters, yet provide the necessary information required for rapid and efficient transfer of information to the audience.